People Operations and Office Manager

Emploi Espagne

Titre du poste : People Operations and Office Manager

Entreprise : viaPhoton

Description du poste : We are seeking an exceptional People Operations and Office Manager to join our growing Administration team .About the jobAre you passionate about turning ideas into reality, embracing ownership, and working at the forefront of connectivity? Join viaPhoton and be part of a culture that thrives on fearless innovation, teamwork, and continuous growth, where learning, unlearning, and relearning are part of the journey.This role offers significant ownership and responsibility, ideal for those eager to propel their careers forward. You’ll operate at the intersection of HR, finance, recruiting, and administration- keeping our Barcelona office running smoothly and our teams connected across continents. High impact and high pace – candidates must be hungry to learn and be energized by problem-solving.Who We AreWe are changing the norm by being customer focused, technology led.viaPhoton is on an ambitious mission to revolutionize how critical digital infrastructure is manufactured and deployed. Best-in-class data centers and telecom providers need fiber optic solutions delivered in weeks, not months—whether that’s for AI infrastructure, 5G networks, or next-generation broadband. We’re reimagining fiber optic manufacturing for the AI era. Manufacturing is no longer just an operations challenge, but an automation and speed-to-market problem that customers urgently need solved. In less than 5 years, we’ve grown to a team of over 150, and have added top cloud service providers to our growing customer base. We have only just gotten started — our ambition is to become the market leader of the $40+ BN connectivity industry.We seek candidates who will be culture contributors and who align with our core values:

• Fearless Innovation we are pioneers unafraid to change the norm in relentless pursuit of better
• Forward Together we believe that when we work together toward a collective goal, we all succeed
• Integrity Over Everything we believe in long term relationships and doing what is right, always
• Nimble, Always we are solutions obsessed, move fast, and stay nimble
• Be the Bar we set our own standard of excellence and hold ourselves to it

What You Will DoAs the People Operations and Office Manager, you’ll play a critical role in ensuring the Barcelona office remains efficient, productive, and connected to our global operations. You’ll support HR processes, recruiting coordination, finance administration, and office logistics—all while contributing to the culture and daily experience of our team. * HR & People Operations

• Manage onboarding and offboarding (contracts, Social Security, systems access, offboarding documentation).
• Administer employee benefits (Cobee, medical insurance, Social Security registration).
• Track work schedules and vacations in compliance with Spanish labor laws.
• Support employee engagement and wellbeing initiatives.
• Partner with the HR team in Chicago on company-wide initiatives.
• Recruiting Support
• Assist with job postings, candidate sourcing, and outreach through platforms such as LinkedIn.
• Coordinate and schedule interviews, manage candidate communications, and support hiring managers throughout the process.
• Collaborate on job description creation and recruitment workflows.
• Help ensure a positive candidate experience from first contact to offer.
• Finance Coordination
• Ensure timely and accurate payroll execution in collaboration with finance (NY).
• Process and track supplier invoices, employee reimbursements, and severance payments.
• Reconcile transactions and maintain up-to-date budget records.
• Liaise with external accountants to review and ensure tax compliance.
• Administrative Operations
• Maintain a smooth-running office environment (supplies, logistics, packages, etc.).
• Serve as point of contact with coworking providers on cleaning, repairs, and facilities.
• Handle visa documentation and communication with legal partners.
• Organize team events and office-wide activities to strengthen culture and engagement.
• Performs additional duties as requested.

What You Will Bring

• 3+ years in HR, office management, finance coordination, or recruiting operations
• Strong knowledge of Spanish labor laws and payroll processes
• Experience supporting recruiting or working within a recruiting team
• Excellent organizational skills and attention to detail
• Proficiency in English and Spanish (verbal and written)
• Ability to navigate ambiguity and adapt to changing priorities

Bonus: Experience with Cobee, HRIS platforms, or external payroll providersWhy Join Us🚀 Cutting-Edge Technology – Opportunities to work on the forefront of fiber optic technology.💼 Market-Leading Compensation – With performance-based bonuses and equity opportunities – we invest in those who invest in us.🌍 Professional Development – We’re committed to your growth, offering resources, career development, and a culture where your voice is heard.🎉Fun Team Environment – Team bonding events, free lunches, and activities to keep us connected.🏖️ Flexible Benefit Package– Manage your benefits through an easy-to-use Cobee account. Monthly company contribution to your Cobee account to be used for meals, transport, and more.🏢 Hybrid Work Model – At least 3 days in office, with a prime location next to the stunning Playa de Barceloneta.

Salaire attendu :

Localisation : Barcelona

Date du poste : Sat, 31 May 2025 05:38:51 GMT

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