Emploi Ukraine
Titre du poste : People Operations Coordinator
Entreprise : DashDevs
Description du poste : Опис вакансіїPOSITION OVERVIEWPeople Operations Coordinator is responsible for supporting and organizing remote workplace logistics, onboarding, engagement activities, and ensuring smooth people-related processes. This role involves managing equipment procurement, business travel arrangements, and celebration activities while ensuring a positive experience for all team members.The role is opening in the Human Resources Department, which consists of a VP, Recruitment Team (4 people), HR Team (2 people), CSR manager, and Personal Assistant.YOUR BACKGROUND
- Previous experience in an administrative, office management, people operations role (2 years – can be a mixture of roles).
- Experience with travel coordination is a must.
- Strong organizational abilities: ability to manage multiple requests and produce qualitative and timely results.
- Strong communication skills: ability to negotiate the best solution with different stakeholders.
- Problem-solving ability: capable of analyzing and researching information, drawing conclusions, and testing assumptions before seeking help.
- English level – B2
Skills that will be a plus:
- Experience with Canva, Figma, Jira, Confluence will be a plus.
RESPONSIBILITIES1. Remote workplace organizing:
- Ensure timely procurement and distribution of necessary equipment for team members, including new purchases when required.
- Maintain an up-to-date inventory of company-managed devices, tracking their lifecycle from procurement to decommissioning.
- Monitor and manage device warranties and service contracts.
- Organize repairs and maintenance of company equipment and supplies.
- Ensure onboarding & offboarding shipments are completed on time.
2. Engagement & Celebrations:
- Organize production and delivery of gifts for company events and special occasions.
- Timely create and send the new hires welcome messages.
- Manage the timely delivery of birthday and personal gifts as requested.
- Take part in organization of company remote engagement activities (e.g. interest clubs, challenges).
3. Business Travel Management:
- Arrange transportation and accommodation for business trips (flights, hotels, local transfers).
- Develop and communicate detailed travel itineraries to team members.
- Ensure necessary travel documents (visas, passports, insurance) are obtained.
- Act as a primary point of contact for travelers and provide support in case of unexpected changes.
- Gather feedback from travelers to improve future arrangements.
- Manage travel expenses, ensuring compliance with company policies.
4. Budgeting & Expense Management:
- Prepare budgets for administrative expenses and upcoming business trips.
- Collaborate with finance and HR teams to ensure financial planning aligns with company needs.
5. Learning & Development Support:
- Assist HR in planning, scheduling, and coordinating training programs, workshops, and webinars.
- Maintain a calendar of company events and manage training documentation.
- Conduct surveys before and after the events to gather metrics.
6. Administrative & Operational Support:
- Coordinate logistics such as postal services.
- Coordinate the warehouse (lease agreements, payments, expenses).
WE OFFER
- 20 billable days off in the first year of cooperation, all next years – 25 billable days off
- Fair and competitive compensation
- Friendly team and enjoyable working environment
- Clearly described business processes in the company that really work
- Regular updates on company news, Q&A sessions with top management
- Flexible work schedule
- Remote work mode
- Ability to transfer unused vacation to the next year
- Partial coverage of co-working costs
- Regular online team-building events
Please, indicate your salary expectations in the cover letter!IT, 50-250 співробітників
Salaire attendu :
Localisation : Киев
Date du poste : Fri, 25 Apr 2025 22:42:54 GMT
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