Emploi Philippine: Assistant Administratif pour les Services Administratifs et Étudiants

Aperçu du Poste

Titre du poste : Assistant Administratif pour les Services Administratifs et Étudiants
Entreprise : Ateneo de Manila University
Localisation : Makati City, Metro Manila
Date de publication : 26 juin 2025
Ouvrir un poste : 1

Description du Poste

Le poste d’Assistant Administratif pour les Services Administratifs et Étudiants à l’Ateneo de Manila University implique des responsabilités clés réparties sur plusieurs domaines :

I. Soutien de Frontline et Administratif

• Gestion des demandes et des requêtes des parties prenantes et des visiteurs via divers canaux de communication.
• Enregistrement des correspondances et des communications administratives.
• Coordination des nécessités logistiques pour des réunions et événements.
• Promotion de l’information essentielle sur les stratégies universitaires.
• Gestion d’une base de données des communications du Bureau du doyen associé.
• Collecte et préparation de rapports sur la formation et le bien-être du personnel.

II. Soutien à la Gestion Financière

• Maintien des dossiers financiers et des comptes de dépenses du bureau.
• Collaboration pour la préparation de propositions budgétaires.
• Gestion des documents financiers pour approbation et soumission.
• Assistance dans les activités de collecte financière.

III. Soutien à la Gestion des Archives

• Mise à jour de la base de données et des archives en respectant la confidentialité.
• Facilitation de la gestion des dossiers obsolètes conformément aux directives universitaires.

IV. Soutien aux Ressources Humaines

• Gestion des documents RH pour la soumission au cluster des ressources humaines.
• Facilitation du processus de recrutement.
• Collaboration avec différents départements pour mettre à jour les dossiers du personnel.

V. Matters related to Facilities and Information Technology

• Vérification régulière des installations AGSB.
• Collaboration pour les besoins en équipements et surveillance des inventaires.
• Coordination avec divers bureaux pour l’inventaire et l’élimination des équipements.

VI. Autres Tâches

*Le candidat peut être amené à effectuer d’autres tâches liées au poste, selon les instructions de son superviseur.*

Compétences Requises

• Compétences Technologiques : Maîtrise des applications MS Office.
• Compétences de Coordination : Capacité à gérer les actions cumulées avec un sens proactif.
• Sens de l’Organisation : Compétence à planifier et prioriser efficacement le travail.
• Compétences en Communication : Capacité de communiquer avec sensibilité à divers types de personnalités.
• Compétences en Service Client : Compréhension des besoins client avec une grande attention.

Exigences Éducatives et Professionnelles

• Diplôme : Licence requise.
• Expérience : Au moins 3 ans d’expérience pertinente.

À propos de l’Ateneo de Manila University

L’Ateneo de Manila University, fondée il y a plus de 150 ans, est l’une des principales institutions d’enseignement supérieur aux Philippines. Reconnu pour son rigueur académique, il propose plus de 100 programmes de diplômes dans divers domaines à plus de 10,000 étudiants. L’université est membre de plusieurs réseaux universitaires internationaux, favorisant ainsi la coopération académique au niveau mondial.

Salaire attendu : À discuter lors de l’entretien.

Pour les intéressés, vous pouvez postuler dès maintenant.

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📅 Date de publication de l’offre : Thu, 26 Jun 2025 22:47:51 GMT

🏢 Entreprise : Ateneo de Manila University

📍 Lieu : Makati City, Metro Manila

💼 Intitulé du poste : Administrative Assistant for Admin & Student Services

💶 Rémunération proposée :

📝 Description du poste : Main Duties and Responsibilities
I. Frontline and Administrative Support

• Attends to inquiries and requests from stakeholders and visitors from various communication channels and coordinates the flow of information internally and with other offices concerned
• Receives and records Office correspondences and communication materials and carries out appropriate actions
• Handles coordination and logistical support requirements for meetings, events, and activities
• Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations
• Safekeeps the repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services
• Collates data and prepares reports pertaining to staff formation, health & wellness, etc. and submits to the Assistant to the Associate Dean for review and endorsement
• Coordinates with the Office of the University Physician and Clinic (OUPC) Office and/or Higher Education Clinics on protocols related to employees and students’ health and wellness
• Coordinates with Campus Security and Mobility Office (CSMO) on campus security and safety protocols
• Provides administrative and logistical support for AGSB projects and special events

II. Financial Management Support

• Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for
• Works closely with the Assistant to the ADASS in preparing the budget proposal of the AGSB, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)
• Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to CAO
• Assists in monitoring collection activities of GSB

III. Records Management Support

• Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy
• Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines

IV. Human Resource Matters Support

• Facilitates the routing and submission of HR-related documents to the Human Resources Cluster (e.g. hiring justifications, TORs, NDA’s, etc.) and conducts follows throughs as needed
• Provides support in filling in of vacancies in the School
• Works with the Supervisors, Departments Secretaries and Academic Program Secretaries in updating Admin, Faculty and staff files for internal and regulatory compliance
• Provides administrative support in the implementation of the developmental plans for employees under GSB
• Prepares attendance summary for non-teaching Admin and Staff

V. Facilities and Information Technology Matters

• Conducts periodic checking of AGSB facilities and coordinates with CFMO for renovation/repairs requirements
• Coordinates with the Departments on facilities requirements, monitors and secures inventory reports of CAPEX/Non-CAPEX equipment
• Coordinates with AGSB offices, Office of the Vice President for Finance and Treasurer (OVPFT)/Central Accounting Office (CAO) and Central Purchasing Office (CPO) on inventory and/or disposal of office equipment and furniture
• Collaborates with the Dean’s Office and Department Secretaries in billing other Units for classroom usage
• Provides classroom and logistical support to classes

VI. Performs other work-related tasks as may be required by the immediate
supervisor and authorized representative.Knowledge, Skills, and Abilities:

• Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks; proficient in MS Office Applications
• Coordination Skills: Ability to proactively coordinate, and manage actions in relation to others
• Records Management Skills: Ability to manage files and records, take minutes and documentation, and keep matters confidential
• Secretarial and Clerical Support Skills: Knowledge of administrative and clerical procedures and systems such drafting of memos and interdepartmental communications, office budget and expenses, etc.
• Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details
• Communication Skills: Ability to communicate tactfully and sensitively with all types of personalities and predispositions
• Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention; This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Time Management Skills: Ability to use one’s time and resources efficiently and effectively
• Administrative Support: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.

Education and Experience Requirements

• Bachelor’s Degree
• With at least 3 years of relevant work experience

Entry Level / Junior, Apprentice Administration and Coordination Higher Education / Academia 1 opening Bachelor’s degree graduateThe Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

➡️ Candidater en ligne

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